Grants Administration Assistant

The Prague Civil Society Centre is seeking a Grants Administration Assistant to join its growing Grants team.

The Prague Civil Society Centre is a non-profit organisation supporting and empowering civil society and independent media across Eastern Europe and Central Asia. We believe civil society is the key driver of social change, and work to ensure it has the flexibility, connections and tools to play a leading role in the development of the region. In the face of difficult conditions, the Centre emphasises creativity, innovation and technology as the cornerstones of a sustainable and diverse civil society.

The Grants Administration Assistant will be part of the Grants team and will work under the supervision of the Grants Administration Manager and in close cooperation with the respective Programme Officer. The Grants Administration Assistants serves as the main contact point for partners on technical aspects of project implementation and oversees the administration of the grants throughout the whole project cycle. In particular, he/she is responsible for:

• Organising grants selections, including administrative oversight of submitted project proposals and budgets, preparing selection committees and communicating their decisions;

• Contracting, including risk assessments, of potential partners;

• Processing payments;

• Review of the financial reports and supporting documents;

• Archiving and maintaining audit-ready files;  

• Other tasks related to project administration and communication with partners.

Qualifications & Requirements:

• Fluency in written and spoken English and Russian;

• At least one year of experience in a relevant field, e.g. project administration or project management;

• Excellent computer skills (MS Word and Excel);

• Cybersecurity literacy;

• High level of self-organisation, reliability and diligence in approach to work;

• Excellent communication and relationship-building skills, capacity to work in a multi-national team

• Proactivity, ability to work independently and prioritise tasks;

• Reliability and accuracy;

• Good capacity to work in multi-national team, patience and team spirit;

• Understanding of civil society and the region;

• Personal qualities of integrity, credibility, and dedication to the mission of the organisation.

About the position:

The position is a full-time (40 hours per week) role based in our headquarters in central Prague. The role comes with a competitive salary and 25 days of annual leave.  

Application process:

Interested candidates should fill in the candidate information form, including their English CV and motivation letter in PDF format by November 30, 2021. Only shortlisted candidates will be contacted. Interviews will take place in December 2021. Preferential start date January 2022. Should you have additional questions, contact us at

*The information provided in the applications is subject to EU legislation on protection of personal data and confidentiality of information.

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